Student Organizations & Governance

Introduction

The MIT Sloan School of Management has a strong ecosystem of clubs, i.e. student organizations, which play a critical role in enhancing the academic experience of students and the greater MIT community. Clubs, which seek to bring together students with similar interests and/or needs, serve as networking and learning platforms. These platforms allow students to build their careers, community and networks.

Role of Student Life

Within the Student Life Office, we oversee student groups at MIT Sloan, including clubs and the Sloan Student Senate. We serve as a general resource and partner to student groups, which involves assisting with coordination of student-planned initiatives and events; liaising with other departments at Sloan, MIT, outside companies, and vendors; monitoring budgets and expenditures; communicating processes and protocols; and upholding Sloan and MIT policies.

Student Life is committed to helping student organizations succeed in achieving their goals this year and in the years to come. Because each group is part of the broader Sloan and MIT environment, there is a good deal of organizational background, guidelines, and many procedures that student leaders need understand in order to be successful. As Sloan student organization advisors, we are a key resource.

MIT Sloan Student Senate

The MIT Sloan Student Senate serves as an active representative and advocate of the Sloan graduate student community in order to enhance the student experience. It includes formal representation from the MBA, LGO, MSMS, MFin, MBAn, Sloan Fellows, and EMBA programs. Overseen by Student Life, the Senate works in partnership with the student body and the school's staff, faculty, and alumni. Senators sit on a variety of committees that address an array of areas, among them academics, admissions, careers, and Sloan Experience.

Additionally, the Senate is the umbrella organization for the 80+ Sloan clubs and provides funding. The Senate Clubs Committee coordinates the Senate club funding application and approval process and works on issues that impact clubs.

Student Club Framework

 

The MIT Sloan School of Management has a strong ecosystem of clubs, i.e. student organizations, which play a critical role in enhancing the academic experience of students and the greater MIT community. Clubs, which seek to bring together students with similar interests and/or needs, serve as networking and learning platforms. These platforms allow students to build their careers, community and networks.

Club Categorization

Sloan clubs are approved and overseen in partnership between the SLO and the Sloan Senate. Functionally, MIT Sloan clubs fall into one of three categories, which are:

a. Professional
b. Affinity
c. Other (covering areas not included in a. & b.)

Clubs are highly encouraged to engage with the Career Development Office if they are relevant to career development or industry-specific functions.

 

Sloan Student Group Designations

Official Sloan Student Clubs

Criteria:

  • Proven consistent programming open to all members (all events posted in SloanGroups)
  • Regular communication with members via school supported platforms (MIT email, slack, etc.)
  • Current bylaws posted for members to view on SloanGroups
  • Accurate and annually updated account of club membership
  • At least 20 Sloan student members
  • Consistent tracking of attendance at events
  • A point person who is designated as the Chief Financial Officer who manages the account and maintains good financial standing for the club
  • Attendance at required Student Life trainings
  • Adherence to club deadlines and policies prescribed by Senate and Student Life
  • Adherence to guidelines for CF(x)s, Conferences, Case Competitions and Treks
  • Adherence to Sloan values

 

Financial Benefits:

  • SLO-supported financial infrastructure (e.g., provision of a club account number, club financial support and advising)Senate-supported club funding disbursed on semi-annual basis
  • Senate-supported club funding disbursed on semi-annual basis

 

Non-Financial Benefits:

  • Sloan room reservations access
  • One storage bin in the Sloan Student Organization Storage Room (E52-111)
  • Advising from Student Life Office (Event Support, Operational Support)
  • ClubFest Table Space
  • A SloanGroups group
  • Slack channel on the MIT Sloan Students workspace
  • Free advertising on digital signage at Sloan
  • Eligibility to apply to run a student-led conference at MIT Sloan
  • Eligibility to apply to run a student-led trek

 

Sloan Student Initiatives - Funding by the Sloan Student Life Office

These groups are funded directly by the Student Life Office and serve needs and deliver programming to the entire MIT Sloan Student Body. These groups currently consist of Ask Me Anything, The Yarn, Sloan Events Committee, and Sloan Senate.

Criteria:

  • Proven consistent programming open to all members of the MIT Sloan Community (all events posted in SloanGroups)
  • Current bylaws posted for members to view on SloanGroups
  • Consistent tracking of attendance at events
  • A point person who is designated as the Chief Financial Officer who manages the account and maintains good financial standing for the club
  • Attendance at required Student Life trainings
  • Adherence to club deadlines and policies prescribed by Senate and Student Life
  • Adherence to Sloan values

 

Financial Benefits:

  • SLO-supported financial infrastructure (e.g., provision of a club account number, club financial support and advising)
  • Funding provided by SLO annually

 

Non-Financial Benefits:

  • Sloan room reservations access
  • One storage bin in the Sloan Student Organization Storage Room (E52-111)
  • Advising from Student Life Office (Event Support, Operational Support)
  • ClubFest Table Space
  • A SloanGroups group
  • Slack channel on the MIT Sloan Students workspace
  • Free advertising on digital signage at Sloan
  • Eligibility to apply to run a student-led trek or retreat

 

Sloan Affiliate Groups

Criteria:

  • Recognized and advised by ASA or another MIT Department
  • At least 10 Sloan student members
  • Adherence to Sloan values

 

Non-Financial Benefits:

  • Free advertising on digital signage in Sloan buildings
  • ClubFest Table Space
  • Sloan (E62, E52, E51) room reservations
  • A SloanGroups group for advertising events (no financial capabilities)

Bylaws

All Sloan Student Organizations should maintain bylaws (posted to the 'Constitution' section of your SloanGroups page) that are accessible to all members. Here is a template for Sloan Club Bylaws that contains all of the elements required by Sloan Student Life. You should tailor these bylaws to your club's own needs and review/update them annually. Be sure to maintain consistency with the bylaws requirements.

Club Leadership

 

When a club does not qualify for official club status for two semesters, they will be placed under probation by Senate. Senate will track probation internally. This may result in a pause in funding and review of a club's sustainability among club leaders, Senate members, and the Student Life Office. The club's status will be reviewed by Senate each semester and the club will be notified of its status by Senate on a semester basis. Once a club does not meet the criteria of an official club for three continuous semesters (e.g., fall, spring, fall), the club will be recognized as dormant and any associated resources will be reallocated to the Sloan Senate, to be disbursed to other clubs as necessary.

MIT Sloan clubs must have a minimum of three officers:

1. President: The president shall be the official representative of the club to any other organization and to MIT, preside over all meetings, and be responsible for determining when meetings are held and publicizing this to the club.

2. Finance Lead: The finance lead shall be responsible for the finances of the club and is required to complete financial training.

3. Space Signatory: The space signatory shall be responsible for managing all requests for space on behalf of the club and liaising with Sloan Educational Services and the Campus Activities Complex.

All officers of this club must be distinct, current MIT Sloan students. A percentage of officers must represent non-MBA Sloan programs.

Dormant Clubs

 

Clubs that do not complete the club renewal process each spring semester are classified as dormant, effective the fall semester following a missed renewal. Dormant clubs are closed to new memberships. The club's group will be archived following the fall semester. The Sloan Student Life Office will retain the club account/balance and SloanGroups data for dormant clubs. Clubs that remain dormant for three consecutive academic years will have any remaining club funds dissolved into the Sloan Senate, earmarked for reallocation to active clubs that apply for club funding.

If a club goes dormant before the end of membership cycles, club members may request a partial refund of their membership dues (i.e. the difference between a one-year membership and a two-year membership). Refund requests should be sent to slquestions@mit.edu.

Should a student wish to revive a dormant club, they must submit a New Club Proposal. If the proposal is accepted, the club inherits the club account/balance and the SloanGroups historical data.

Inclusivity

As stated in the Mind & Hand Book:

The Massachusetts Institute of Technology is committed to the principle of equal opportunity in education and employment. The Institute does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship and loan programs, and other Institute administered programs and activities, but may favor US citizens or residents in admissions and financial aid.*

Student organizations are required to follow set MIT nondiscrimination policies, and may not limit membership, or discriminate along these designated classes.

Anti-Hazing Agreement

Every year, student groups are required to certify to the Institute that they are compliant with Massachusetts law and MIT policy regarding hazing.

In late September, one president or co-president from your group will need to acknowledge the Anti-Hazing Agreement in SloanGroups to reestablish access to their group on the platform.  The agreement, once triggered by the Student Life Office, will automatically pop-up when trying to enter SloanGroups.

Club Lifecycle

 

  • ClubFest (club tabling event): Early September, 7-9 PM at Walker Memorial.  **Official kick-off of club activity for the academic year! Official club events should not take place until after ClubFest. It is important that all new students have a chance to learn about all the club offerings before activity begins.
  • Refresher Training Sessions: Throughout September
  • Senate Club Funding Application: due early October
  • MBA AdMIT SloanFest, Round 1 (club tabling event): mid-February
  • Club Officer Elections: End of February/early March
  • Club Renewal Application: due mid-March (before spring break)
  • Club Officer Trainings: Throughout April
  • MBA AdMIT SloanFest, Round 2 (club tabling event): mid-April
  • Engage new LGOs, MFins, SFMBAs: June – August
  • Elections for additional leadership roles: Late September/early October

Club Activities

 

All official MIT Sloan clubs must demonstrate consistent programming open to all members. All MIT Sloan club events must be posted to SloanGroups (and registered on Atlas if they meet the event registration criteria).

Club kick-off/welcome events may not take place until after ClubFest each fall.

Requests for exceptions may be made for clubs that support industries with early recruitment deadlines. Requests should be submitted to the Student Life Office and the club’s respective Career Development Office liaison early in the planning process to ensure that our teams can assist clubs in reaching all interested students.