The MIT Sloan Student Senate serves as an active representative and advocate of the Sloan graduate student community in order to enhance the student experience. It includes formal representation from the MBA, LGO, MSMS, MFin, MBAn, Sloan Fellows, and EMBA programs. Overseen by Student Life, the Senate works in partnership with the student body and the school's staff, faculty, and alumni. Senators sit on a variety of committees that address an array of areas, among them academics, admissions, careers, and Sloan Experience.

Additionally, the Senate is the umbrella organization for the 80+ Sloan clubs and provides funding. The Senate Clubs Committee coordinates the Senate club funding application and approval process and works on issues that impact clubs.

All Sloan Student Organizations should maintain bylaws (posted to the 'Constitution' section of your SloanGroups page) that are accessible to all members. Here is a template for Sloan Club Bylaws that contains all of the elements required by Sloan Student Life. You should tailor these bylaws to your club's own needs and review/update them annually. Be sure to maintain consistency with the bylaws requirements.

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All club offers should be distinct, current MIT Sloan students. A percentage of officers must represent non-MBA Sloan programs. MIT Sloan clubs must have a minimum of three officers:

1. President: The president is the official representative of the club to any other organization and to MIT, preside over all meetings, and be responsible for determining when meetings are held and publicizing this to the club.
2. Finance Lead: Each club designates one Finance Lead, who is responsible for managing the club’s finances and ensuring the account remains in good standing. The Finance Lead holds permission to view and manage the club’s account(s) in Atlas and serves as the primary point of contact for all financial matters. Key responsibilities include:
   1. Manage club finances: Monitor balances, track spending, and ensure the club account remains in good standing.
   2. Approve reimbursements: Review and approve all club-related expense reimbursement requests before they can be processed by the office.
   3. Atlas access: Use Atlas to view club account(s) and complete account lookups as needed.
   4. Training requirement: Attendance at required finance training is mandatory to maintain access and permissions.
3. Space Reserver: Each club designates one club officer as the Space Reserver, who is responsible for reserving on-campus space for club events. Because on-campus space is limited, planning ahead is critical. The Space Reserver plays a critical role in ensuring events are scheduled smoothly and successfully—early planning and coordination are essential:
   1. Lead time matters: Larger events require significant advance planning, typically 9 months to 1 year, to secure desirable space.
   2. Classroom availability: Classroom spaces are released for ad hoc events (such as club events) only after the academic calendar is finalized.
   3. Avoid conflicts: Always check for conflicts with the academic calendar, holidays, and major school-wide events before requesting space.
   4. Cost and ownership: CAC spaces and classrooms are free to book. Samberg Conference Center is separate and follows different rules and pricing.
   5. Access matters: Most large venues are CAC-owned and require a special login, which your Space Reserver has.
   6. Learn more about reserving space at MIT here

⚠️ Significant others are welcome to join leadership teams as general officers, but the administrative roles (Finance Lead & Space Reserver) and President/Co-President roles MUST be filled by current MIT Sloan students. These roles in Sloan clubs are an opportunity for students to expand their leadership skills. Our office is charged with supporting student growth, which is why these roles are restricted to Sloan students.

Clubs that do not complete the club renewal process each spring semester are classified as dormant, effective the fall semester following a missed renewal. Dormant clubs are closed to new memberships. The club's group will be archived following the fall semester. The Sloan Student Life Office will retain the club account/balance and SloanGroups data for dormant clubs. Clubs that remain dormant for three consecutive academic years will have any remaining club funds dissolved into the Sloan Senate, earmarked for reallocation to active clubs that apply for club funding.

If a club goes dormant before the end of membership cycles, club members may request a partial refund of their membership dues (i.e. the difference between a one-year membership and a two-year membership). Refund requests should be sent to slquestions@mit.edu.

As stated in the Mind & Hand Book:

The Massachusetts Institute of Technology is committed to the principle of equal opportunity in education and employment. The Institute prohibits discrimination against individuals on the basis of race, color, sex, sexual orientation, gender identity, pregnancy, religion, disability, age, genetic information, veteran status, or national or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarship and loan programs, and other Institute administered programs and activities; the Institute may, however, favor US citizens or residents in admissions and financial aid.*

Student organizations are required to follow set MIT nondiscrimination policies, and may not limit membership, or discriminate along these designated classes.

Every year, student groups are required to certify to the Institute that they are compliant with Massachusetts law and MIT policy regarding hazing.

In late September, one president or co-president from your group will need to acknowledge the Anti-Hazing Agreement in SloanGroups to reestablish access to their group on the platform. The agreement, once triggered by the Student Life Office, will automatically pop-up when trying to enter SloanGroups.

All official MIT Sloan clubs must demonstrate consistent programming open to all members. All MIT Sloan club events must be posted to SloanGroups (and registered on Atlas if they meet the event registration criteria).

Club kick-off/welcome events may not take place until after ClubFest each fall.

Requests for exceptions may be made for clubs that support industries with early recruitment deadlines. Requests should be submitted to the Student Life Office and the club’s respective Career Development Office liaison early in the planning process to ensure that our teams can assist clubs in reaching all interested students.

While many students are interested in practical experience opportunities, to learn more about an industry, it is important to understand that these types of opportunities are often not possible for international students due to the restrictions of their U.S. student immigration status. If your organization is interested in connecting students to projects at companies (for profit or not for profit / paid or unpaid), please set- up a time with your club advisor (slquestions@mit.edu) to discuss your ideas before reaching out to companies to organize.

Depending on a student's U.S. immigration status, many international students cannot participate in these activities (regardless if the possible is paid or non-paid) in their current U.S. Immigration Status without securing employment authorization in advance. While the projects may be considered "volunteering" by a host company/organization, the US government may view this as "work/employment" under the student visa status regulations.

For example: If someone at the host organization is performing similar or same activities, and/or the host organization is receiving any form of benefit from that activity, then a student (or anyone else) would not be considered a "volunteer" even if the student does not receive a benefit for performing such activities at that organization. This is why classifying off-campus activities as volunteering is very difficult. Please see more information on employment and volunteering from the MIT International Students Office (ISO): https://iso.mit.edu/employment/

International students are strongly advised to consult with their ISO Advisor before pursuing any activity off-campus (which is any activity that is not done at MIT, for MIT, or paid by MIT) to confirm if off-campus employment authorization is required for that activity and if you meet eligibility requirements for the authorization.