Some clubs also organize treks for purely social or community-building purposes. This type of travel still requires submitting a branding rights application for approval. Club-organized travel in the Boston area also qualifies as a trek.
If your club is visiting only one company, it is considered a company visit.
If your club is visiting more than one company, it is a trek.
The "Student Organized Travel" template on SloanGroups MUST be used to manage the trek. This template includes a mandatory waiver and asks for emergency contact information for attendees – required by MIT. A detailed itinerary must be listed in the event description.
MIT also requires all MIT-related domestic (more than 100 miles from MIT's Cambridge campus) and international travel be registered via the MIT Travel Registry per the current MIT travel policy. Please instruct your attendees accordingly.
Do not sign any contracts: If you are asked to sign a contract, please reach out to Rebecca Bourke so that an appropriate MIT signatory can review and sign the contract. You are not allowed to sign contracts on behalf of MIT.
Do not use Venmo or private accounts to manage funds related to your Trek and related official club business. You must use an MIT student organization account.
When planning your Trek, please keep in mind that all planned trip activities need to be open to ALL members of the group traveling.
Need help planning? Check out WorldStrides: This company can help with your travel arrangements at a cost of $200-$300 per person. Ask Kathy for more information.